Job Details

Job Title:

Legal Assistant

Department/Division:

Office of General Counsel

Location(s):

Washington, DC

Job Description:

The Legal Assistant reports to the General Counsel (GC). Shall perform an unlimited range of administrative, legal and clerical duties to support the department.

Responsibilities and Duties:

Serve as primary administrative support in connection with organizationís Legacy Portfolio . Legacy Portfolio is managed by GC and administrative support shall include managing over 400 legacy files annually; tracking over 200 legacy gifts annually; reviewing and drafting correspondence; review testamentary documents and opining on course of action; complete and submit claims; maintain legacy revenue logs and reports; forecasting revenue stream; maintain electronic and hard legacy files (as well as reducing hard files to electronic files) and reconcile legacy revenue with Finance.

Serve as primary administrative support in connection with contracts and contract management. Maintain log of all contracts received for review; review of contracts; maintain electronic files and secure needed signatures and distribute copies as applicable.

Assist in planning and execution of Board/Members meetings. Travel to meeting locations twice annually for 3-4 night stays; manage satellite office to include inventory and ordering of supplies; signage; office set-up and break-down; collate meeting materials; interact with and assist senior executives, Member Presidents and Directors-At-Large; staff meetings; extended hours before and during meetings; and assist with execution of logistics.

Strictly maintain confidential information.

Complete assignments accurately and on time.

Assist in tracking and maintaining 75-80 state registrations annually to include occupancy licenses, solicitation permits, sales/use tax exemption certificates and business licenses.

Provide administrative support to Paralegal/Archivist and Assistant General Counsel to include but not limited to: scheduling, arranging travel accommodations; preparing expense reports; review and process invoices for payment.

Provide supplemental administrative support to GC as needed.

Assist in department effort to reduce hard files to electronic files and maintain neat and orderly storage area.

Participate in staff meetings.

Requirements:

Bachelor's degree (B.A.) from four-year college or university. At least 3 years experience in administrative or legal support role.

  • Excellent typing and technical skills as well as telephone decorum.
  • Demonstrated ability to write in clear and concise business language.
  • Strong computer skills. Proficient in Microsoft Word Office Suite products, especially Word, PowerPoint and Project.
  • Superior skills with Excel as candidate must be able to use this tool to demonstrate and forecast revenue.
  • Strong research, problem solving, planning, organizational, written and oral communication skills.
  • Ability to read, comprehend, analyze and interpret financial reports and legal documents

    Additional Requirements:

    To Apply:

    • 1.  Send an e-mail message with a resume and cover letter in the body of the e-mail (or as attachments) to: resumes@uncf.org (Note: Word 7.0 or ASCII files are preferred)
    • 2.  Fax your resume and cover letter to: 855-237-9601
    • 3.  Mail your resume and cover letter to:
      United Negro College Fund
      Human Resources
      1805 7th Street, NW
      Washington, DC 20001