Office of General Counsel
The Legal Assistant reports to the General Counsel (GC). Shall perform an unlimited range of administrative, legal and clerical duties to support the department.
Serve as primary administrative support in connection with organizationís Legacy Portfolio . Legacy Portfolio is managed by GC and administrative support shall include managing over 400 legacy files annually; tracking over 200 legacy gifts annually; reviewing and drafting correspondence; review testamentary documents and opining on course of action; complete and submit claims; maintain legacy revenue logs and reports; forecasting revenue stream; maintain electronic and hard legacy files (as well as reducing hard files to electronic files) and reconcile legacy revenue with Finance.
Serve as primary administrative support in connection with contracts and contract management. Maintain log of all contracts received for review; review of contracts; maintain electronic files and secure needed signatures and distribute copies as applicable.
Assist in planning and execution of Board/Members meetings. Travel to meeting locations twice annually for 3-4 night stays; manage satellite office to include inventory and ordering of supplies; signage; office set-up and break-down; collate meeting materials; interact with and assist senior executives, Member Presidents and Directors-At-Large; staff meetings; extended hours before and during meetings; and assist with execution of logistics.
Strictly maintain confidential information.
Complete assignments accurately and on time.
Assist in tracking and maintaining 75-80 state registrations annually to include occupancy licenses, solicitation permits, sales/use tax exemption certificates and business licenses.
Provide administrative support to Paralegal/Archivist and Assistant General Counsel to include but not limited to: scheduling, arranging travel accommodations; preparing expense reports; review and process invoices for payment.
Provide supplemental administrative support to GC as needed.
Assist in department effort to reduce hard files to electronic files and maintain neat and orderly storage area.
Participate in staff meetings.
Bachelor's degree (B.A.) from four-year college or university. At least 3 years experience in administrative or legal support role.
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