Job Opening: Regional Administrative Assistant – Southern Region, New Orleans
Job Summary
The Regional Administrative Assistant operating out of our New Orleans office must display initiative, good judgment, ability to work independently, handle multiple tasks simultaneously and have an understanding of and sensitivity to UNCF programs and procedures. This position will have both administrative and clerical duties supporting our New Orleans office.
Duties and Responsibilities
- Act as liaison with Area Offices, Senior Vice President, Regional Vice Presidents, Regional Administrative Assistants, Headquarters Staff, Office of the President, and Executive Vice President of Development’s office.
- Manage Human Resource functions including but not limited to reviewing all vacation requests; ensuring that staff vacation calendar is up to date; and following up on the interview process.
- Coordinate and prepare material, agendas and travel for regional meetings.
- Prepare monthly expense reports; receive, log and maintain monthly and weekly reports from regional offices (i.e. Major Donors and Prospect Reports, Call Reports, Itineraries); and review, process and log invoices for payment from area offices and regional office.
- Assist with planning major special events as necessary.
- Open and distribute mail; order office supplies; answer phones including setting up conference calls; type, edit, proofread, and format all correspondence for accuracy.
- Manage calendar and travel; and serve as back-up for region administrative assistants as needed.
- Organize and maintain file system and file correspondence and other records.
- Performs other duties as requested.
Qualifications and Skills
- High school diploma required; college experience strongly desired.
- A minimum of 5 years administrative assistant/secretarial experience.
- Knowledge of O365 with intermediate to advanced knowledge in Word and Excel.
- Must be proficient in mail merges and correcting source or cell errors.
- Must be proficient in the manipulation of Excel formulas.
- Excellent phone etiquette;
- Strong organizational, interpersonal and listening skills;
- The ability to work under pressure, in a fast paced, deadline-oriented environment, with a high level of professionalism and confidentiality.
- Must have experience with complex scheduling and calendar management.
- Must have the ability to prioritize and manage multiple projects simultaneously and complete them in a timely manner.
- Must display initiative and the ability to work well independently, and demonstrate exceptional customer service skills.
- Must be a self-starter, cooperative, and work well in a group.
Compensation and Benefits
- Medical, Dental & Vision
- Vacation, Sick & Personal Leave
- Life Insurance (Basic & Optional)
- Flex Spending Accounts
- 403(b) Retirement Account
- Holiday Savings Plan
Salary Range: $50,000.00 (Salary is commensurate with experience.)
About UNCF
The United Negro College Fund (UNCF), the nation’s largest and most effective minority education organization, has been an engine of minority educational achievement for more than 70 years. UNCF’s mission is to build a robust and nationally recognized pipeline of black students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $4.5 billion in private support, distributed more scholarships to help minorities attend school than any entity outside of the federal government, and enabled more than 425,000 minority and low-income students to graduate from UNCF’s member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap between African Americans and other populations by increasing postsecondary access and success for students from underrepresented groups, particularly low-income and first-generation students.