Job Opening: Senior Program Manager – Atlanta, GA
The Senior Program Manager, under administration direction, provides management-level oversight over program staff and performs professional-level functions involving the development, implementation, and maintenance of ICB programs. These duties include identifying institutional needs; managing the administration of grants; developing contracts; developing policies and procedures; and overseeing fiscal and administrative functions associated with the program
Also, the Senior Program Manager will have the responsibility for ensuring that his/her institutions are effectively meeting the goals and objectives of applicable programs. This person is responsible for building strong relationships with faculty, staff, and executive-level members of the institution. S/he’s role is to foster a community of practice experience for institutional cohort and navigating the cohort through program activities.
In addition to managing programs, s/he will help the institutions manage long-term programmatic goals for realistic projections. S/he will also work with the institutions’ accounting department to assist with developing and maintaining programmatic budgets. The S/he must develop strategies and tactics that would assist their institutions with successful outcomes.
The successful candidate will lead a pre-set of institutions in multiple donor-funded grant programs. The position requires a highly motivated self-starter. S/he can work autonomously and have the capacity to collaborate when necessary. The Senior Program Manager should think strategically, manage multiple program managers, communicate effectively, have a strong understanding of program management, and be detail oriented.
Successful candidates will join the Institute for Capacity Building team which is headquartered in Atlanta, Georgia. In addition to specific roles and responsibilities, ICB team members have proven to be successful when they:
- Are driven to serve people and institutions that are often undervalued and overlooked;
- Embrace collaboration as a critical value to ensure effective teamwork and adoption of best practices;
- Seek out opportunities to innovate and improve upon conventional practices and procedures;
- Take personal responsibility for executing key projects and developing relationships; and
- Operate with a sense of mission and purpose.
Responsibilities and Duties
The Program Manager reports to the Director, Innovation. S/he is responsible for effectively managing multiple program managers and initiatives. S/he will also work with the Director to develop innovative strategies for program and change management. Also, S/he will have a set of institutions and is responsible for managing various programs at those institutions.
Along with the Program Managers, s/he heads the daily program management activities through the program lifecycle. S/he would help plan and manage the overall program and monitor progress along the way. They also manage the program budget and any roadblock identified. S/he will use the institutional engagement strategy (IES) and mitigation strategy (MS) to manage engagement and escalation process with the institutions. S/he coordinates the programs and the inter-dependencies between them. They also work with and manage the stakeholders to establish and perform the deliverables.
- Assists with the general management and administration of programs within the UNCF ICB systems
- Manage the day-to-day activities of Program Managers
- Plans, organizes, directs, manages, and coordinates the operations within the assigned program
- Oversee program/s and supervise staff in the assigned program area
- Establish priorities, goals, and objectives consistent with department policies and procedures
- Assists in the initiation and management of policies and procedures appropriate to the administration of all contracts
- Participate in the preparation and monitoring of program budgets, work plans, and other administrative and fiscal functions
- Determine goals and objectives, reviewing and analyzing project budgets
- Participate in writing donor report and grant proposals
- Carry out supervisory responsibility in accordance with policies and procedures including planning, assigning, and directing work, and appraising performance
- Perform analysis and prepares detailed written reports of finding pertaining to institutional goals and objectives alignment with programmatic goals.
- Ensures program compliance with donor requirements, and coordinates program activities with other organizations
- With Director, Innovation, support the management of several programs within ICB
- With Director, Innovation, lead components of these programs by managing program timeline, business plan, and budget, including meeting internal and external deadlines, and completing project deliverables.
- Have primary responsibility for planning and tactical implementation of workshops, webinars, meetings, and sessions related to ICB.
- Design and develop work plans and activities per the deliverables in the approved grant awards.
- Travel to off-site meetings and participating campuses to provide point-person assistance and make occasional presentations as needed.
- Develop detailed knowledge to respond to written inquiries and represent ICB with universities, partnering organizations, and national agencies.
- Work closely with Director, Innovation to develop and oversee new programs in ICB.
- Minimum of five years’ experience in higher education, non-profit, or related field.
- Minimum of 5-7 years of program management, business administration, consulting or related experience
- Bachelor’s degree required, advanced degree or commensurate experience recommended
- Demonstrated ability to plan and facilitate meetings and ability to work effectively and professionally with high-level university and other community leaders
- High level of organization, with an ability to carry out administrative, financial and project activities with accuracy and attention to detail
- Excellent analytic, writing, and editing skills.
- Excellent writing skills
- Experience with qualitative and quantitative research or program evaluation preferred, but not required
- Commitment to education
- Individual must be a self-starter who can problem-solve and take on a wide range of tasks to deliver results; have a collegial and professional manner; and demonstrate excellent communication and interpersonal skills
- Ability to establish and maintain effective relationships with the institutional faculty, administrative and executive offices, and the broader business community
- Must be a self-starter, who can problem-solve and take on a wide range of tasks to deliver results
- Strong interpersonal skills
- Ability to manage multiple ongoing projects in different phases
- Thrives with detail and deadlines
- Commitment to education
- A commitment to and understanding of the mission of UNCF and ICB
The United Negro College Fund (UNCF), the nation’s largest and most effective minority education organization, has been an engine of minority educational achievement for more than 70 years. UNCF’s mission is to build a robust and nationally recognized pipeline of black students who, because of UNCF support, become highly-qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $4.5 billion in private support, distributed more scholarships to help minorities attend school than any entity outside of the federal government, and enabled more than 425,000 minority and low-income students to graduate from UNCF’s member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap between African Americans and other populations by increasing postsecondary access and success for students from underrepresented groups, particularly low-income and first-generation students.
Launched in 2006, UNCF’s Institute for Capacity Building (ICB) provides targeted capacity-building resources to help HBCUs improve their resilience. We define resilience as the institution’s ability to improve its operation today and future-proof them for tomorrow. ICB’s engagement equips UNCF member institutions, and other HBCUs and PBIs, to provide high-quality educational experiences to their students and the broader Black community. ICB’s work focuses on three areas critical to HBCU success: institutional effectiveness, academic competitiveness, and financial viability. Beyond our strategic advisory and project management support, ICB serves as an innovation hub for Black colleges, connecting institutions to funders, best practices, resources, and subject matter experts both within and outside of UNCF.