Job Opening: Vice President, Program Management – Washington, DC
The Vice President of Program Management will provide active oversight and management of the day-to-day operations related to the Program Management team’s staff development and their successful execution of UNCF’s almost 400 active donor directed programs. Candidate will ensure alignment with UNCF’s strategic priorities, with the overall program management mission and will cultivate positive client service relationships with donors, students, university and college staff and faculty, and with UNCF leaders, peers, staff and stakeholders.
Duties and Responsibilities
- Provide day-to-day leadership to the Program Management team so that all UNCF scholarships, programs and fellowships under the management of the Program Management team meets donor agreed guidelines, timetables, budgets, reporting and expectations as described in the MOUs
- Maintain and iteratively update a comprehensive database system of UNCF’s active and dormant scholarships, programs, and fellowships and leverage the database and develop tracking tools to assure UNCF meets donor agreed guidelines, timetables, budgets, reporting and expectations as described in the MOUs
- Track the end-to-end scholarship, stipend and fellowship awarding process to assure that student awards of all types are effectively managed, do not exceed budget and are made in a timely basis
- Develop maintain and update tools to create a calendar of anticipated and actual scholarship, programs and fellowship openings, closings, scholarship awarding and distribution and program reporting. The Vice President will use the information to strategically assign scholarship program management to Program Management team members, assuring that each member has a portfolio of programs under management that is consistent with their abilities
- Monitor the progress to achievement of the overall and individual institutional goals for scholarship, block-grant and institutional grant awards to assure that each UNCF member HBCU is annually awarded a current minimum of $300,000 in scholarships
- Work closely with the Senior Director leading the development and editing of new and renewal MOUs to determine program timelines consistent with donor goals, the academic calendar and Program Management team member portfolios
- Lead the effort and work closely with the Senior Director leading the development and editing of new and renewal MOUs as a team to engage UNCF’s General Counsel, Accounting, Development and other internal stakeholders to research, identify, acquire, archive and update underlying documentation for all of UNCF active and dormant scholarships, programs, fellowships and internships
- Serve as the primary liaison with UNCF’s Accounting division to assure all program budgets are current and that all indirect expenses are accurately captured by program on a quarterly basis
- Serve on the Scholarships & Programs (S&P) leadership team with the Directors, Sr. Directors, and the SVP to establish divisional policies
- Contribute to the development, editing and maintenance of an S&P divisional policy manual
- Monitor the Program Management budget and assure the unit does not exceed its annual budget
- Represent the S&P division at internal and external meetings with current and prospective Board members, UNCF HBCU Presidents, donors, affiliates and staff members
- Regularly convene the Program Management team for unit meetings
- Assess and provide individual and collective staff guidance, development and training
- Produce a quarterly report and newsletter for the members reflecting the status of scholarship, block-grant and fellowship distribution to their campuses
- Produce a monthly report on the distribution of institutional scholarship, block-grant , stipend and fellowship awards
- Contribute to regularly scheduled newsletter/updates/training sessions to Development and the organization
- Develop a template, review and edit annual program reports for consistency in donor reporting
- Work in ways that demonstrate UNCF’s core values; trust, responsibility, accountability, collaboration, integrity and impact
Across the growing Program Management team, he/she will have responsibility for the overall supervision of 30+ employees. Carry out supervisory responsibilities in accordance with the organization’s policies, performance guidelines and applicable laws.
Qualifications and Skills
- Bachelor’s degree (B.A.) from 4 year College or University required; Master’s degree strongly preferred
- Requires at least 7-10 years of substantive experience in program administration and management, staff development and people management, resource and budget management and a strong record of achieving outcomes and goals with a highly collaborative, team-driven and values-oriented work style.
- Experience working in post-secondary education with undergraduate, graduate, and post-doctoral academic programs; scholarship/internship programs management; and/or other non-profit setting supporting student development and strategic partnerships is strongly preferred.
- Experience or knowledge of technology and/or online programming.
- Excellent written and oral communication skills in English with the ability to be a persuasive, credible, and polished communicator; ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
- Ability to develop and write reports, business correspondence, power point presentations and procedural guidelines.
- Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Dual language ability in one of more of the major other languages spoken in the U.S. is a highly valued skill.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
- Ability to apply concepts of basic algebra and geometry.
- Ability to recognize inconsistencies in data patterns and resolve outliers.
- Skills in using software applications such as Microsoft Excel for data analysis and budgeting a plus.
- Ability to develop, manage, monitor, analyze, forecast and report on new and existing short-term and long-term budgets.
- Ability to define business goals and to identify costs related to maintaining business operations.
- Ability to monitor and report on cash flow related to scholarship and program operations, assuring that an initiative does not exceed its budget.
- Ability to review and forecast against an existing budget to determine if it will meet its goals with the available resources, and to make recommendations related to the findings.
- Ability to understand UNCF financial compliance rules and regulations and the role these play in program management at the individual program and overall unit management.
- Ability to write and format budget reports, evaluate business performance from a financial perspective, allocate money for projects and manage resources effectively.
- Ability to track several streams of income and expenditures with an ability to identify the budget remaining at any point in an accounting period.
- Ability to contribute accurate information to a budgetary audit.
- Ability to apply critical thinking skills to solve practical problems dealing with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Position requires a leader with a high degree of interpersonal relational skill building in a fast paced environment.
- Must be a team player who can collaborate and work effectively with diverse groups of people at all levels of the organization.
- Ability to handle a variety of stakeholders, manage multiple tasks simultaneously and thrive in a complex environment with multiple priorities while exercising an exceptional attention to details.
- Includes staff in planning, decision-making, facilitating and process improvement.
- Takes responsibility for subordinates’ activities.
- Makes self-available to staff; provides regular performance feedback.
- Develops subordinates’ skills and encourages growth.
- Solicits and applies customer feedback (internal and external).
- Fosters quality focus in others; improves processes, products and services.
- Continually works to improve supervisory skills.
- Strong organizational skills.
- Proficiency in Microsoft Office Suite and use of social media platforms.
- Willingness to embrace ambiguity and work within established guidelines to resolve unique challenges.
- Strong planning skills and the ability to multi-task; outstanding human relations and managerial skills.
- Demonstrates initiative.
- Ability to be a self-starter who works with minimal supervision, but who engages leadership in shared decision making.
- Strong ability to be creative in exercising problem solving skills.
Compensation and Benefits
- Medical, Dental & Vision
- Vacation, Sick & Personal Leave
- Life Insurance (Basic & Optional)
- Flex Spending Accounts
- 403(b) Retirement Account
- Holiday Savings Plan
Salary Range: $164,800.00 – $200,000.00
UNCF is EOE M/F/D/V
The United Negro College Fund (UNCF), the nation’s largest and most effective minority education organization, has been an engine of minority educational achievement for more than 70 years. UNCF’s mission is to build a robust and nationally recognized pipeline of black students who, because of UNCF support, become highly qualified college graduates. UNCF is committed to closing the educational attainment gap between African Americans and other populations by increasing postsecondary access and success for students from underrepresented groups, particularly low-income and first-generation students.