Senior Administrative Assistant, People and Culture – Washington, DC

Job Summary

Functions as the primary support for the Executive Vice President, People and Culture. Performs various administrative duties to support the division that require knowledge of office routine and an understanding of UNCF procedures related to the division.

Duties and Responsibilities

  • Function as the office manager in charge of ordering supplies, maintaining inventory, requesting equipment maintenance and repair.
  • Process invoices and forms for the department.
  • Update and manage an accurate, neat, orderly filing system from which files can easily be retrieved; update and maintain records on an ongoing basis.
  • Check records, forms, and reports for completeness, the accuracy of content, proper endorsement, and conformance to policies/procedures; correct minor discrepancies and errors independently and bring to the attention of the appropriate supervisor.
  • Screen telephone calls; using judgment in response and direct calls appropriately.
  • Receive visitors and provide relief for the main receptionist.
  • Prepare and handle routine correspondence, including confidential matters, treating appropriately.
  • Coordinate meeting arrangements, including the mailing of notices and materials, schedule conference rooms, set up refreshments; assemble necessary background material for scheduled meetings.
  • Attend meetings and take clear and concise minutes.
  • Arrange and confirm staff travel.
  • Support and serve as a liaison to other departments/functions as necessary.
  • Record and report department attendance, including vacation, sick and personal leave.
  • Compile periodic reports on the basis of general instructions.

Education and/or Experience

  • High school diploma required, Bachelor’s Degree preferred.
  • Secretarial school diploma is desired.
  • Minimum of 4 years of administrative assistance/secretarial experience is required.

Qualifications and Skills

  • The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to read and comprehend simple instructions, short correspondence, and memos.
  • Ability to write simple correspondence.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to deal with problems involving several concrete variables in standardized situations.
  • Strong command of Microsoft Word, Excel, Access, and PowerPoint.
  • While performing the duties of this Job, the employee is regularly required to talk or hear.
  • The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms.
  • The employee is occasionally required to stand and walk.
  • The employee must occasionally lift and/or move up to 10 pounds.
  • Specific vision abilities required by this job include close vision, distance vision and peripheral vision.

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