Job Opening: Program Coordinator – Washington, DC

Job Summary

The Program Coordinator will assist the Director in the implementation of a successful student experience within the Student Professional Development Program portfolio under the Director’s oversight.

Duties and Responsibilities

Under the direct supervision of the Program Director, the Program Coordinator will:

  • Provide dedicated administrative and clerical support to the Program Director in all aspects of program management and implementation for various multidisciplinary internship and scholarship programs.
  • Manage the program related logistics and activities including but not limited to applicant outreach and recruitment; application development, processing and reporting; scholar selection; and scholar support services.
  • Lead the coordination of travel and meeting logistics (in-person and virtual) with support from the Program Director and meetings team.
  • Process payments for expenditures and manage orders for supplies and other resources for programs and the team.
  • Respond to scholar inquiries to resolve program related questions or issues by phone, letter, or email.
  • Support scholarship, stipend, or scholar reimbursement processing and troubleshoot challenges as needed with guidance from the Director or other relevant leadership staff by phone, letter, or email.
  • Develop print and web-based materials including newsletters, program related correspondences, and online community engagement.
  • Support the development and maintenance of program information such as data input and management, outcomes and contacts databases.
  • Schedule meetings and other engagements as well as coordinate necessary materials with direction from program leaders.
  • Other duties as assigned.

Qualifications and Skills

  • Requires at least 3-4 years administrative or educational experience.
  • High School Diploma, Bachelor’s degree preferred.
  • Strong written and oral communication skills.
  • ability to read, analyze, and interpret general periodicals and procedures.
  • Ability to develop and write reports, business correspondence.
  • Ability to respond to questions from managers, clients, customers, and the general public.
  • Ability to develop Power Point presentations or procedural guidelines a plus.
  • Ability to calculate figures and amounts such as discounts, interest, and percentages.
  • Skills in using software applications such as Microsoft Forms, Survey Monkey or Microsoft Excel for data analysis and budgeting a PLUS.
  • Ability to apply common sense understanding to carry out detailed but written or oral instructions.
  • Desire to be solution oriented with the ability to apply critical thinking skills to identify, troubleshoot and resolve problems required.
  • Outstanding interpersonal skills.
  • Strong organizational skills.
  • Proficiency in Microsoft Office Suite and use of social media platforms.
  • Willingness to embrace ambiguity and work within established guidelines to resolve unique challenges.
  • Ability to be effective at multi-tasking while taking initiative to work with minimal supervision a plus.

Salary: $50,000

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